Change the business software and healthcare landscape by joining our fast- growing venture and growth-stage investment firm. Founded by veterans of renowned investment firms with considerable operational experience, our Boston-based firm seeks to invest in high-potential companies in the software, healthcare, and services sectors throughout North America. With over $750M under management, the M33 Growth team fuels a fast-growing venture and growth- stage strategy in which we partner with founders and CEOs who have successfully bootstrapped their way to strong growth and are positioned to rapidly scale their companies and break through as market leaders. We tap into our deep experience as operators and investors to help our companies achieve their growth potential by building sales and marketing engines, supplementing teams with top talent, and executing complementary acquisitions. Role: As the Executive Support & Office Manager, you will play a crucial role in ensuring the smooth functioning of our office environment and providing high-level support to our executive team. You will be responsible for overseeing administrative operations, managing office resources, and facilitating efficient communication both internally and externally. This role demands a proactive, detail-oriented individual with exceptional organizational, communication, and problem-solving skills who can quickly adapt to changing business priorities. Executive SupportCalendar and Meeting Management: Coordinate and manage complex schedules, appointments, and travel arrangements, and ensure meeting rooms and tech are set up as needed (and expense reports) for the 3 Managing Partners. Expense Management: Collect and manage supporting receipts, credit card reports, etc. Communication Management: Serve as a primary point of contact between executives and internal/external stakeholders, managing -communications effectively and professionally. Supports Head of Talent with people operations: Serve as primary point of contact for onboarding and offboarding employees. Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as required. Confidentiality: Handle sensitive information with the utmost confidentiality and discretion. Office OperationsOffice Administration: Oversee daily office operations, including managing office supplies, equipment maintenance, and facility management. Vendor Management: Liaise with vendors and service providers to ensure office needs are met and negotiate contracts as necessary. Event Planning: Plan and coordinate company events, meetings, and other activities to foster a positive work environment. Budget Management: Assist in the preparation and monitoring of office operations budget, ensuring cost-effectiveness. Policies and Procedures: Develop and implement office policies and procedures to improve efficiency and compliance. QualificationsBachelor's degree 5+ years of experience in executive support and office management roles. Proven record of accomplishment of managing multiple priorities and working in a fast-paced environment. Organizational Skills: Exceptional ability to organize, prioritize, and manage multiple tasks with attention to detail. Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with all levels of the organization. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, Microsoft Teams, and other relevant software. Other responsibilities include running the tech implementation process for our conference room technology, and other ad hoc tech as needed. Problem-Solving Skills: Ability to anticipate needs, identify issues, and develop effective solutions proactively. Interpersonal Skills: Excellent interpersonal skills, with a professional demeanor and the ability to build positive relationships. Additional Requirements: M33 is an in office- environment with expectations to be in the office 5 days a week. Flexibility to work beyond regular business hours as needed.Ability to maintain confidentiality and handle sensitive information with discretion. EEO StatementM33 is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on the basis of race, creed, religion, color, national origin, age, alienage or citizenship status, ancestry, nationality, national origin, marital or domestic partnership or civil union status, familial status, sex, pregnancy, gender identity, or any other characteristic protected by federal, state or local law. In addition, M33 will provide reasonable accommodations for qualified individuals with disabilities. We highly encourage diverse candidates to apply.We are committed to creating an inclusive work environment that respects all people for their unique skills, backgrounds, and professional experiences. We strive to hire qualified, diverse candidates, and we will provide reasonable accommodations for known disabilities. Interested?If the description above sounds like you, we'd love to meet you.Apply for this job