TMD - Staff Services Officer II

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00057102

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile.__ Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. *Resumes do not take the place of this required information.*

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

*BRIEF POSITION SUMMARY*

Perform moderately complex (journey-level) staff services work across multiple staff and business services functions to include human resources, purchasing, travel, and records management. Reports to the Deputy Director. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

*WORK HOURS:* 40 hours a week with some holidays and weekends

*ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES*

• Perform work across multiple staff and business services functions, such as human resources, accounting, budgeting, purchasing, payroll, travel, records management, and property management.
• Perform occasional outreach and correspondence with local city, county, and state entities regarding program activities.
• Provide technical assistance to program leadership, section managers, and staff related to various staff services functions.
• Prepare, edit, and distribute correspondence, reports, forms, and documents.
• Respond to inquiries and interpret rules, regulations, policies, and procedures.
• Develop and maintain record and filing systems, which include performing records retention work and coordinating with staff on the disposal of records according to the agency retention schedule.
• Perform facilities management functions such as submitting work order requests and monitoring the entry and security systems.
• Coordinate and schedule travel for agency employees and serve as travel coordinator.
• Analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations.
• Assist in the development of program guidelines, procedures, and policies, and monitor compliance with policies and procedures.
• Coordinate, participate, and assist with developing job postings and screening applicants.
• Prepare and distribute requests for payroll changes, promotions, demotions, merit increases, disciplinary actions, transfers, and terminations and send to Human Resources for processing.
• Prepare and track procurement requests in accordance with all state and agency requirements; maintains inventory of procured items.
• Monitor completion of performance evaluations and consolidate completion reports to Human Resources.
• Attend relevant training to maintain the essential functions of the position.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.
• Perform related work as assigned.
• Attend work regularly and observe approved work hours in accordance with agency state employee policies and procedures handbook.