TMD - Project Management Specialist I (Project Document Specialist)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058262

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile.__ Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. *Resumes do not take the place of this required information.*

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

*BRIEF POSITION SUMMARY*

Performs routine (journey-level) consultative and technical assistance work with the Design and Project Management (DPM) Branch of the Construction and Facilities Management Office (CFMO). Works with all branches of the CFMO including the Environmental Branch, the Contract Management Branch, and the Plans and Programming Branch to execute successfully major and minor design and construction projects. Provides technical assistance to DPM staff through all phases of engineering and architectural projects (scoping through close out). Reports directly to the Contracts Management Branch Chief and works under moderate supervision with limited latitude for the use of initiative and independent judgment.

*Work Hours:* Monday – Friday, 8-hour days, 40 hours/week

*ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES*

• Performs an array of technical, training, research, planning, policy and administrative activities for the Contracts Management Branch.
• Processes change orders, payment submittals and coordinates documentation with all CFMO branches for contracts.
• Initiates contract formation with the Office of State Support.
• Coordinates funding with Resource Management Branch to create budget for projects.
• Assists the Branch Chief in developing and recording Branch processes and procedures in both written and graphic format.
• Assists with developing Branch policies and procedure manuals.
• Manages and updates the Project Process Map and flow charts.
• Provides management reports, enters and tracks data, and closes and archives project documentation.
• Assists in developing, revising and maintaining scoping documents for proposed projects.
• Assists in preparing and tracking scoping document status for state and federally funded projects.
• Performs data entry in several types of databases and assists in project status reporting.
• Assists in preparing administrative reports, studies and projects.
• Assists Branch staff in procuring goods and services.
• Performs related work as assigned.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include on holidays and weekends.