Texas Department of Information Resources (DIR)
DIR provides technology leadership, solutions and value to all levels of Texas government and education entities.
- Open roles
- 438
Company signals
Score: 63Job facts
- Location
- Texas-Austin
More roles at Texas Department of Information Resources (DIR)
- OAG - Child Support | Child Support Officer III | 26-0563 · Texas-Dallas
- TJJD - Juvenile Correctional Officer II / III / IV - Mental Health Treatment Program (MHTP) - Crisis Stabilization Unit (CSU) - Behavior Stabilization Unit (BSU) - (BWD) - 58801 · Texas-Brownwood
- Facilities Funding Lead Analyst (Financial Analyst IV) · Texas-Austin
- Comptroller - CAPPS FIN Systems Analyst for Agency Services (Systems Analyst V) · Texas-Austin
- OAG - Criminal Investigations | Sergeant | 26-0473 · Texas-Austin
- OAG - Transportation | Research Specialist IV | 26-0317 · Texas-Austin
OAG - Open Records | Administrative Assistant I | 26-0521
at Texas Department of Information Resources (DIR)
GENERAL DESCRIPTION
The Open Records Division is seeking an Administrative Assistant whose work
will involve a variety of functions that support the daily activities for the
division. Including customer service, disseminating information, maintaining
filing systems, and administrative support.
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL POSITION FUNCTIONS
- Provides receptionist support, answering division switchboard in a professional manner, including utilizing the division’s mail tracking computer system to assist in accurately handling and/or routing calls to the appropriate person; greets and assists visitors in a friendly and professional manner
- Sends acknowledgments to governmental bodies involved in ruling or complaint process
- Enters timekeeping for the division attorney staff on the mainframe computer system
- Stamps, logs and distributes incoming mail; reads and analyzes all correspondence including general correspondence, legal briefs and open records related documents to make an initial determination of action to be taken; drafts summary of issues raised in request for a ruling and records summary in the FoxPro case management database; assigns a file number to properly identify all correspondence
- Prepares letter rulings, correspondence, and drafts using WordPerfect software; proofreads, reviews, edits and finalizes documents with daily deadlines; mails division communications and returns documents to the appropriate parties; closes, organizes, archives and files case files
- Performs related work as assigned
- Maintains relevant knowledge necessary to perform essential job functions
- Attends work regularly in compliance with agreed-upon work schedule
- Ensures security and confidentiality of sensitive and/or protected information
- Complies with all agency policies and procedures, including those pertaining to ethics and integrity