Vendor Reconciliation & Pharmacy Operations Specialist

Our Company

PharMerica

Overview

PharMerica , a part of Brightspring Health Services, is a long‑term care pharmacy services provider that supplies medications, clinical support, and pharmacy management to healthcare organizations across the United States. As a a non-retail pharmacy , we focus on providing exceptional customer service and meeting the pharmacy needs for hospitals, rehabilitation facilities, long- term acute care centers, and other specialized care centers nationwide

TheVendor Reconciliation & Pharmacy Operations Specialist will play a critical role in ensuring financial accuracy, vendor accountability, and operational continuity across our pharmacy network.

This position is responsible for reconciling non-utility vendor statements, partnering with pharmacy teams to resolve processing gaps, and ensuring timely invoice submission to prevent operating expense fluctuations and vendor credit holds.

This is a Hybrid work schedule where some days are spent in the office and others in your home office.

Schedule : Monday - Friday, hours depend on the business needs but are generally 8:00am to 5:00pm

Benefits and perks for You!****

• Medical, Dental, Vision insurance
• Health Savings & Flexible Spending Accounts (up to $5,000 for childcare)
• Tuition discounts & reimbursement
• 401(k)
• Company Paid Time Off*
• Shift Differential
• DailyPay
• Pet Insurance
• Employee wellness and discount programs

*Benefits may vary by employment status

Responsibilities

• Reconciles vendor statements (non-utility) against internal records to identify discrepancies, missing invoices, and billing errors
• Investigates and resolves processing gaps in collaboration with pharmacy teams and Accounts Payable
• Ensures timely submission and accurate coding of invoices to prevent expense volatility and large operating expense accruals
• Monitors vendor aging reports and proactively mitigate risk of credit holds
• Communicates regularly with vendors regarding discrepancies, missing documentation, and payment status
• Tracks reconciliation progress and provide reporting to Finance and Operations leadership
• Collection of unclaimed property
• Develops and documents best practices to improve invoice workflow efficiency and reconciliation accuracy
• Escalates systemic process breakdowns and recommend corrective action
• Other projects and duties as assigned

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, Healthcare Administration, or related field preferred
• 2–5 years of experience in accounts payable, vendor reconciliation, pharmacy operations, or healthcare finance
• Experience reconciling vendor statements and managing invoice workflows.
• Strong Excel skills and comfort working in ERP or financial systems.
• High attention to detail and strong analytical skills.
• Ability to collaborate cross-functionally with pharmacy, finance, and vendor partners.
• Strong organizational skills with the ability to manage multiple deadlines.
• Financial accuracy and audit mindset
• Process improvement orientation
• Clear and professional communication
• Problem-solving and root cause analysis
• Proactive risk mitigation

About our Line of Business

PharMerica, an affiliate of BrightSpring Health Services, delivers personalized pharmacy care through dedicated local teams, serving health care providers such as skilled nursing facilities, senior living communities, and hospitals. We also cater to individuals with behavioral needs, infusion therapy needs, seniors receiving in-home care, and patients with cancer. Operating long-term care, home infusion, and specialty pharmacies across the nation, we combine the personal touch of a neighborhood pharmacy with the resources of a national network. Our comprehensive solutions, backed by industry-leading technology and regulatory expertise, ensure accurate medication access, cost control, and compliance with best-in-class clinical standards. We are committed to enhancing resident health, reducing staff burdens, and supporting our clients' success. For more information, visit www.pharmerica.com. Follow us on Facebook, Twitter, and LinkedIn.