Recruiting Operations Coordinator

Who are We?

Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.

Learn more at https://fieldai.com.

About the Job

The Recruiting Operations Coordinator serves as the operational backbone of recruiting at FieldAI, playing a critical role in supporting the company’s fast-paced hiring efforts. This individual will own interview scheduling, candidate experience, recruiting operations, and ATS management, while acting as the connective tissue between hiring managers, recruiters, and candidates.

What You Have

This role requires a proactive, highly organized, and detail-oriented problem solver who can independently manage recruiting coordination and operational processes in a dynamic startup environment. The ideal candidate thrives in fast-moving situations, adapts quickly to changing priorities, and maintains an exceptional standard of accuracy, communication, and candidate experience.

Key responsibilities include: Ensuring seamless interview logistics, maintaining data integrity within the ATS, supporting recruiting process improvements, and delivering a positive and professional experience for every candidate interaction.

The Recruiting Operations Coordinator must be flexible, resourceful, and capable of balancing multiple priorities while contributing to operational excellence across the recruiting function.

What You Will Do

1. Interview Scheduling & Coordination

• Own end-to-end complex interview scheduling across multiple time zones and teams

• Manage logistics, confirmations, and real-time adjustments with professionalism and speed

• Ensure a smooth, positive, and white-glove candidate experience

2. Candidate Experience & Support

• Share prep materials, handle questions, and provide timely updates

• Maintain a warm, professional, and responsive communication style** **

3. Recruiting Operations

• Maintain accurate data across our ATS and recruiting systems

• Identify bottlenecks and proactively recommend workflow improvements

• Ensure compliance and consistency across recruiting processes

4. Team Collaboration

• Partner with recruiters and hiring managers to support fast-paced hiring needs
• Coordinate hiring team calibration, debriefs, and alignment meetings
• Contribute to building scalable recruiting processes as we grow

What Will Set You Apart

• Experience supporting technical hiring

• History of improving recruiting infrastructure, reporting, or operational processes

• Prior experience in a startup or hyper-growth environment

• Familiarity with tools like Notion, Slack, and G-Suite workflow automation.

• Interest in robotics, AI, or future-of-work technologies

Why Join Field AI?

We are solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments. Our Field Foundational Models™ set a new standard in perception, planning, localization, and manipulation, ensuring our approach is explainable and safe for deployment.

You will have the opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking. With a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self-Driving, Zoox, Toyota Research Institute, and SpaceX, we are set to achieve our ambitious goals.

Be Part of the Next Robotics Revolution

To tackle such ambitious challenges, we need a team as unique as our vision — innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions. We’re seeking individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise. Our team requires not only top AI talent but also exceptional software developers, engineers, product designers, field deployment experts, and communicators.

We are headquartered in always-sunny Irvine, Southern California and have US based and global teammates.

Join us, shape the future, and be part of a fun, close-knit team on an exciting journey!

We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.