Project Administrator

About Us

UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications and technology systems, oil and gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, private enterprises, and public institutions and are proudly a member of the CIMIC Group.

UGL’s Energy and Industrial team continues to deliver strong results, with multiple large-scale energy projects progressing through commissioning and a robust pipeline of work.

About the Role

We are seeking a proactive and highly organised Project Administrator to support our renewable energy projects.

This role plays a key part in ensuring the efficient coordination of administrative functions across the project, supporting both site and project office operations.

Key Responsibilities

• Coordinate travel, accommodation, and site access for staff and visitors
• Prepare meeting minutes, reports, presentations, and project documentation
• Maintain project registers, including rosters, directories, and records
• Provide administrative support across project teams, including document control and reporting
• Assist with logistics coordination, equipment tracking, and inventory management
• Support onboarding processes and site compliance requirements
• Liaise with internal stakeholders, contractors, and suppliers to resolve day-to-day project matters
• Contribute to the continuous improvement of administrative processes and systems

About You

• Previous experience in a project or site administration role, ideally within construction, engineering, or infrastructure
• Strong organisational skills with the ability to manage multiple priorities
• High attention to detail and accuracy
• Intermediate to advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Strong communication and stakeholder engagement skills
• Proactive approach with the ability to work both independently and within a team

What We Offer

• Opportunity to work on a major infrastructure project
• Career growth within UGL and the CIMIC Group
• Supportive and inclusive team environment
• Flexible working arrangements
• Discounted private health insurance
• Salary continuance insurance
• Salary sacrifice and novated leasing options
• Paid parental leave
• Strong health, safety, and wellbeing culture
• Ongoing learning and development opportunities

Additional Information

As part of the recruitment process, you may be required to undergo a national criminal history check and pre-employment medical assessment, including drug and alcohol screening.