Contract Specialist III

The Department of Developmental Services (DDS) is dedicated to creating, in partnership with others, innovative and genuine opportunities for individuals with intellectual disabilities to participate fully and meaningfully in, and contribute to, their communities as valued members.

The Department of Developmental Services is seeking a candidate for the Contract Specialist III position. The primary function of the Contract Specialist III position is to track allocations and expenditures, forecast potential savings and review monthly utilization for individuals with developmental disabilities.

Duties and Responsibilities (these duties are a general summary and not all inclusive) :

• Ensure compliance with all applicable statutes, regulations, rules, policies, and regulatory requirements.

• Provide recommendations, guidance, and technical assistance to Area Offices and providers regarding funding account selection, appropriations, service eligibility (including Autism and T22), and fiscal processes.

• Maintain accurate, up-to-date electronic financial tracking systems and spreadsheets reflecting expenditures, allocations, encumbrances, and contract crosswalks.

• Analyze annual Area allocations to support re-engagements; identify fund types, appropriations, transfers (within and across Areas), and account details for the new fiscal year.

• Coordinate and process re-engagements, new fiscal year contracts, amendments, start-ups, capital improvements, and new home openings in alignment with Regional spending plans and Comptroller deadlines.

• Review, process, and verify all engagement, amendment, and contract submissions for completeness, required documentation, accuracy of encumbrances, and proper appropriation coding.

• Monitor and approve transfers (intra- and inter-region) and assist with Area of Assignment updates and related fiscal adjustments.

• Review and approve FMIS authorizations, ensuring alignment of start/end dates, service codes, rates, roster terms, and correct encumbrance of funds, including LUSA authorizations.

• Develop, maintain, and submit hourly rosters based on FMIS authorizations for approval and encumbrance during amendment cycles.

• Run and analyze FMIS/MOSAIC and related system reports to validate transactions, monitor utilization, prevent reversions, and provide timely fiscal updates to management and Area staff.

• Prepare fiscal analyses, reports, and documentation to support decision-making by the Regional Contracts Manager and DDS leadership.

• Perform additional contract management and administrative duties, special projects, and related assignments as required.

Required Qualifications (this is a general summary and not all inclusive) :

• Knowledge of the principles and practices of business law relative to contracts.

• Knowledge of the methods of general report writing,

• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing the department contracting process.

• Ability to analyze and determine the applicability of contract data, to draw conclusions, and make appropriate recommendations.

• Ability to communicate effectively in oral and written expression.

• Ability to accurately record information provided orally.

• Ability to exercise discretion in handling confidential information.

• Ability to exercise sound judgment.

• Knowledge of the principles, practices and techniques of supervision

Please Note :

This position is located in the Regional Office in Springfield, MA

Schedule: 9:00am – 5:00pm

Days Off: Sunday/Saturday

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit: www.mass.gov/dds

Pre-Hire Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search: https://www.mass.gov/info-details/dppc-abuser-registry

• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori

• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https://www.mass.gov/lists/dds-fingerprint-background-checks

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For technical help with Mass Careers , including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4.