TWDB - 26-96: Administrative Assistant III-IV

*Must meet agency in-office requirements*

*Salary commensurate with experience and qualifications***

Salary Ranges:

• Admin Assistant III - $2,978.25/month to $3,200.00/month***
• Admin Assistant IV - $3,248.00/month to $3,659.50/month***

TEXAS WATER DEVELOPMENT BOARD’S MISSION

Leading the state’s efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact!

Find out why the TWDB is a great place to work.

Make a positive difference for the state of Texas. We encourage you to apply for positions that match your qualifications.

The Texas Water Development Board (TWDB) offers a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit:

http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 42A Human Resources Specialist, PS Personnel Specialist, 3F5X1 Administration, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

** GENERAL DESCRIPTION**

Performs complex (journey-level) to highly complex (senior-level) administrative support work. Work involves coordinating the distribution of information, explaining agency programs and procedures, managing communications, and maintaining filing systems, including accurately recording information. Updates and maintains documents, records, correspondence, or other material, and performs and coordinates administrative support work. Maintains contact and coordination with agency personnel, elected and appointed officials, and the public. Works under general to limited supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Manager of the Administrative Support Team.

ESSENTIAL JOB FUNCTIONS

• Performs complex to highly complex administrative and operational support functions of a wide and complex nature in reference to scheduling and prioritizing meetings, coordinating, and preparing travel authorizations/expense reports within RWPD.
• Reviews financial assistance funding applications to ensure applications are administratively complete and meet the submittal requirement per Texas Water Development Board (TWDB) rules and procedures.
• Generates, prepares, and routes planning memos through the Microsoft Teams Environment following applicable procedures.
• Reviews and processes submittal requests submitted to RWPD via the intake process
• Processes contact update requests in reference to stakeholders.
• Ensures accuracy and timely responses as necessary for travel accommodations, expenditure requests, and facilitating Public Information Requests to ensure team members review/provide information.
• Prepares and distributes delegations of authority as needed to ensure a productive and well-functioning workplace.
• Receives, processes, facilitates, and disseminates information between the division and other business areas within the agency, the Board members, TWDB customers, and the public.
• Navigates through the agency database (TxWISE and STRM) to successfully attach documents, enter data, and access documents and/or reports.
• Prepares, proofs, formats, edits, and/or distributes a variety of routine and complex correspondence, reports, memorandums, forms, and department publications to ensure accuracy and consistency of work across RWPD.
• Maintains and establishes records, filing systems, and logs.
• Opens, sorts, and distributes agency correspondence.
• Answers, screens, and routes incoming phone calls and/or messages to the appropriate staff and directs visitors to the appropriate location.
• Provides rotating coverage and support for the agency’s main telephone line.
• Promotes an environment that encourages teamwork, accountability, professional development, and improvement in performance.
• Enters and maintains accurate data entry and/or information in the agency database and CAPPS.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• Maintain knowledge by attending professional and technical educational seminars, workshops, and mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.