Legal Assistant

The Legal Assistant provides administrative and clerical support to the Legal Department and reports directly to the Legal Operations Lead. This position is intended for a current college student or recent graduate seeking foundational experience in the legal field. The role supports day-to-day legal operations through document preparation, file management, scheduling, and general administrative assistance while operating in a confidential, professional environment. Training will be provided.

What you'll be Doing

• Provide general administrative and clerical support to attorneys and legal staff.
• Prepare, format, proofread, and distribute legal documents and correspondence.
• Organize, maintain, and update physical and electronic case files and records.
• Assist with data entry, filing, and document management.
• Answer incoming phone calls, manage emails, and handle internal and external inquiries.
• Schedule appointments, meetings, and other legal-related activities.
• Coordinate mail distribution, courier services, and office supplies for Legal Department.
• Support preparation of reports, memos, and other confidential documents.
• Assist with Legal Dashboard updates, invoice tracking, and expense reporting as assigned.
• Perform additional administrative duties and special projects as needed.

What You Bring to the Table

Education:

• High school diploma or equivalent required.
• Associates degree, current enrollment in a Bachelor's degree program, or recent graduation preferred, with interest in legal studies, business, or a related field.

Knowledge:

• Basic understanding of administrative office practices and procedures.
• Familiarity with legal terminology, court procedures, or document management systems is preferred but not required.
• Willingness to learn legal department processes and workflows.
• Prior office, clerical, or administrative experience preferred but not required.
• Basic administrative or customer service experience is beneficial.
• Ability to manage multiple tasks, prioritize responsibilities, and adapt in a fast-paced environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
• High attention to detail with strong proofreading skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work collaboratively as part of a team while also completing tasks independently.
• Professional demeanor with a positive, service- oriented attitude.

Why Join Cotton?

• Impactful Work: Make a difference by helping businesses prepare for and recover from disasters.
• Collaborative Culture: Work alongside passionate, talented professionals in a fast-paced environment.
• Career Growth: Expand your skills and grow within a dynamic, industry-leading company.
• Competitive Compensation & Benefits: Enjoy a strong benefits package, including healthcare, retirement plans, and more.