Development Coordinator

At Adopt-A-Family of the Palm Beaches, we believe every family deserves stability, dignity, and the opportunity to thrive. For more than four decades, we’ve worked to strengthen our community by providing housing, support, and hope to families experiencing or at risk of homelessness. When you join our team, you become part of a mission-driven organization that shows up every day to help families build brighter, more secure futures.

OUR CULTURE & VALUES

At Adopt-A-Family of the Palm Beaches, our culture is rooted in compassion, dignity, and an unwavering belief in the potential of every family we serve. We show up each day with purpose — to provide stability, hope, and opportunity to families experiencing or at risk of homelessness — and we support one another with the same care we extend to our community.

We value collaboration and teamwork, knowing that meaningful change happens when people work together. Our staff bring diverse perspectives, talents, and lived experiences, and we honor that diversity as a source of strength. We foster an environment where every voice is respected, ideas are welcomed, and learning is continuous.

Integrity guides our decisions, accountability shapes our actions, and empathy fuels our mission. Whether we are working directly with families, supporting programs behind the scenes, or strengthening partnerships across the community, we lead with heart and professionalism. When you join our team, you become part of a supportive, mission-driven organization that believes in lifting families up — and lifting each other up along the way.

POSITION TITLE: Development Coordinator

JOB OVERVIEW:

The Development Coordinator advances the organization’s fundraising, donor relations, and community engagement efforts by supporting the planning and execution of special events, managing development operations, and maintaining accurate donor and volunteer data. This role coordinates event logistics, supports donor stewardship activities, and ensures timely, accurate reporting that informs organizational decision-making.

Working closely with development staff, volunteers, community partners, and internal departments, the Development Coordinator strengthens donor and volunteer relationships, supports fundraising growth, and ensures operational excellence. Strong organizational skills, attention to detail, and clear communication are essential for success in this role

ESSENTIAL FUNCTIONS:

Special Events:

• Ensure all staff are informed of upcoming events; assist with staff volunteer coordination and internal communications.
• Collaborate with the Donor Engagement & Events Manager and event committee members to plan and execute fundraising events.
• Attend all development meetings and events; assist with setup and prepare meeting minutes.
• Coordinate staff volunteer needs for each event, including scheduling, communication, and pre and post-event briefings.
• Assist with printing, mailing and distributing event communications and materials.
• Support management in developing event-specific fundraising goals and contribute to those goals.
• Manage event logistics, timelines, vendor coordination and on-site execution.
• Submit check requests and supporting documentation to Accounts Payables.
• Provide support and backup to the development team as needed.
• Coordinate event setup and teardown with Facilities Manager and Chief Financial Operations Officer.

Development Operations & Donor Relations:

• Prepare and present reports to development committees as assigned.
• Support development staff with administrative, operational and project-based tasks.
• Coordinate with business partners, vendors and community organizations to support events and development initiatives.
• Foster positive relationships with donors, volunteers, and agency partners.
• Collaborate with the Communications Coordinator on brand awareness, event promotion, and donor engagement.
• Work with the Volunteer Coordinator to maintain regular communication with volunteers and donors.
• Ensure compliance with ethical fundraising practices, donor confidentiality standards, and IRS charitable contribution guidelines.
• Maintain and regularly update the development policies and procedures manual, including gift processing, acknowledgements, donor data, reporting, and record retention.

Training and Development:

• Demonstrate understanding and commitment to Adopt-A-Family’s mission.
• Participate actively in all agency staff meetings, team meetings and collaborative projects to support organizational goals and build professional skills.
• Understand and follow clearly defined roles, responsibilities, and performance expectations to contribute effectively to departmental success.
• Take initiative in learning new tasks and responsibilities that support team operations and build confidence in independent work.
• Seek out opportunities for coaching, mentorship, and constructive feedback to support personal growth and career development.
• Participate in professional development opportunities such as webinars, certifications, or cross-training within the organization.
• All other duties as assigned.