Elementary Registrar & Attendance -2026-2027

Job Overview
The Elementary Registrar & Attendance role will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, attendance, scheduling, grades/report cards and the withdrawal of students at all FBISD elementary campuses during peak enrollment/registration times. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols. This position will ensure successful enrollment at all FBISD elementary school campuses.

Position Description

Essential Duties and Responsibilities

Attendance Reporting & Preparation

• Process and maintain student attendance records (daily, each six weeks, and each academic grading period)
• Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
• Prepare campus for 1st and 4th six-weeks teacher verification and six-weeks data verification processes
• Process and maintain confidentiality with all applicable student records, including documents required for audit
• Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
• Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols
• Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency
• Enter or verify enrollment of special population students for PEIMS reporting
• Verify and monitor teacher web absences daily
• Enter notes received from parents on a daily/frequent basis
• Follow the FBISD Attendance Manual's guidelines for daily, weekly, six-weeks, and semester attendance-taking protocols
• Perform clerical preparation of office work area: folders, organization, sign-in sheets, file cabinet labeling, etc.
• Physically convert paper cumulative folder contents to electronic folders in SIS
• Communicate with rollover students who had less than stellar attendance in the prior year

Data Entry & Software Access

• Monitor data inequities to ensure data quality using software approved by the District
• Enter assigned At-Risk coding
• Enter data into Skyward (SIS) as it pertains to PEIMS TSDS attendance, enrollment, grades, and other data
• Ensure daily filing of notes and reports to create efficiency in office management
• Receive training and receipt of On Data Suite and Elevate Data Quality software access to campuses to alleviate data inequities and reduce potential audits

Enrollment & Registration

• Register, enroll, withdraw and monitor students daily
• Retrieve and send student records using TREx process to solidify enrollment of students
• Monitor NSO (New Student Online), respond and schedule parents quickly and obtain necessary documents needed for enrollment
• Provide entry and withdrawal comments and exit/withdrawal codes during enrollment and/or withdrawal process
• Conduct verification of residency and enter appropriate permit codes as required
• Resolve demographic discrepancies between District software and the State of Texas database (Unique Identification-UID)
• Follow up on and/or process renewals for dual enrollments, intent to reside and power of attorney documents for non-compliant parents
• Verify permit codes and address missing parent email addresses or physical addresses in SIS
• Schedule one-on-one parent conferences for enrollment, with full day appointments, even accommodating working parents with unusual work patterns via face-to-face or virtually (if needed).
• Complete District Immunization records process for enrollment status and communicate with campus nurse
• Reduce number of students with enrollment obligations prior to start of new school year
• Ensure proper PEIMS coding of all newly and currently enrolled students
• Check TREx daily so that records requests are received and fulfilled per FBISD and TEA requirements

Scheduling

• Review data needed to process report cards and progress reports for each grading period
• Utilize job aides to support academic protocols
• Properly schedule students as they enroll
• Run reports to capture incomplete schedules of students and non-scheduled students
• Meet twice weekly with campus (administrative) schedulers to ensure accuracy
• Verify receipt of academic records for scheduling accuracy
• Contact parents as needed to ensure receipt of report cards, special program records, etc.
• Retrieve and send student records using TREx process to solidify scheduling and receipt of services for students
• Document communication with special program staff to ensure scheduling accuracy

Customer Service & Professional Development

• Participate in biweekly, monthly, semester, summer and called sessions to improve and grow professionally
• Communicate with parents regularly regarding student attendance, tardiness or non-engagement as it pertains to face-to-face and online attendance
• Support school-based functions/duties to increase campus accountability standards
• Learn District-approved software as needed (i.e. Elevate Data Quality) to enable proper monitoring of PEIMS-based data errors
• Collaborate and mentor novice attendance clerks who need additional support

Supervisory Responsibilities

• None