OCA - Executive Assistant II

The Office of Court Administration (OCA) is a unique state agency in the Judicial Branch that operates under the direction and supervision of the Supreme Court of Texas and the Chief Justice. Our mission is to provide resources and information for the efficient administration of the Judicial Branch of Texas.

To learn more about the OCA, our website.

Job Description:

Provides highly complex (senior-level) administrative support work for the Court Services Division. Work involves providing executive administrative support for the division and Division Director, children’s courts, answering and routing phone calls and written correspondence with a variety of stakeholders, disseminating information, maintaining filing systems, extensive calendaring, and performing internal administrative support work. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Salary commensurate with qualifications and experience.

Essential Job Functions:

• • Helps to coordinate day-to-day activities, manages travel itineraries, coordinates travel, and completes expense reports for Division Director. Will also provide administrative support to other division staff as needed.
• • Helps design presentation materials for Division based on supplied content.
• • Prepares notes and/or minutes for meetings, committees, and other work sessions.
• • Prepares and designs handouts and reference materials promoting division programs and work products.
• • Coordinates the management of schedules and leave time for division staff.
• • Coordinates and edits reports and other complex narratives from division.
• • Performs complex administrative support; prioritizes and completes tasks accurately in a timely manner, while maintaining a high level of professionalism and providing efficient and effective customer service.
• • Schedules meetings and conferences with both internal and external stakeholders. Handles details of meeting materials, travel, expenses, meals and refreshments, and other logistics involved in meeting planning.
• • Develops and maintains filing, record-keeping, and records management systems.
• • May occasionally assist with staffing vendor table at conferences to promote OCA resources and programs.
• • Assists with logistics of recruiting, onboarding and offboarding division personnel.
• • Prepares purchase requisitions in CAPPS to procure commodities and services for all Children’s Courts and Court Services. Responsible for collecting and submitting receiving reports for all orders received.
• • May periodically rotate with other agency administrative staff to assist with front reception desk coverage as necessary.
• • Performs related work as assigned and complies with all OCA policies and attends work regularly in compliance with agreed-upon work schedule.