Medical Records Clerk

The Dr. Solomon Carter Fuller MHC is looking for a talented Medical Records Clerk

The Dr. Solomon Carter Fuller Mental Health Center, (Fuller) 60 bed inpatient psychiatric facility provides comprehensive, information and timely forensic evaluations for individuals to determine pre-trial competency and or criminal responsibility. We also provide quality, integrated care to support an individual’s recovery process through ongoing psychiatric treatment and care.

Please note: This position is 40 hours per week 8:30 a.m. to 4:30 p.m. Days off are Saturday and Sunday.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Health Information management Department Medical Records Correspondence Coordinator /General Liaison for Medical Record Inquiries and Information.
• Responsible for supervision of off-site medical transcription provider and medical record completion. File room supervision, maintenance of a patient database, release of medical record information, liaison for court appointed attorneys seeking access to medical record information, and processing subpoenas and court orders for medical record information
• Maintenance of a patient database, supervisory responsibility for processing admission/discharge reports.
• Responsibility to perform payroll/time sheet functions where and when applicable due to the absence of the Director of HIMS.
• Health Information management Department general liaison for facility staff, other health care providers, visitors and patients requesting medical record information.
• Responsible for assignment of medical record numbers and maintenance of a permanent Number register.
• Performs inventory of Health Information management record supplies and office supplies and functions as liaison to the Center’s Director or Operations when ordering supplies and ensuring the maintenance of Department equipment.

Required Qualifications:

• Knowledge of the English Language including spelling, word meaning and word usage
• Ability to follow written and oral instructions
• Capacity to assemble items of information in accordance with established procedures.
• Ability to work accurately with names, numbers, codes and /or symbols
• Ability to file material in accordance with standard filing procedures
• Ability to Maintain accurate records
• Ability to communicate effectively in written expression

Preferred Qualifications:** **

• Given the population served, bilingual or multilingual fluency

Agency Mission:

The Dr. Solomon Carter Fuller Mental health Center, (Fuller) 60 bed inpatient psychiatric facility provides comprehensive, information and timely forensic evaluations for individuals to determine pre-trial competency and or criminal responsibility. We also provide quality, integrated care to support an individual’s recovery process through ongoing psychiatric treatment and care.

We envision an environment that is committed to preventing restraint and seclusion in which leadership and staff model compassion, caring, and hope.

An environment where individual's strengths are recognized and these strengths are utilized to foster hope, facilitate self-determination, and promote physical health and well-being so the individual can become more resilient, forge lasting community alliances and supports to live a fulfilling life.

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website

**ADA Reasonable Accommodation: **

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.