Payroll Coordinator

This position is designated as Support: Level 13. The salary range begins at $52,160 and can increase based upon education and relevant experience.

Job Summary: Under general direction from the Supervisor of Payroll, the Payroll Coordinator performs tasks involved in the timely, accurate, and effective processing of payroll disbursements for the Intermediate Unit. This position may assist school districts and technical schools with payroll guidance and/or processing, along with verifying data entry. This position requires an extremely detail-oriented individual with significant knowledge of payroll functions, including state and federal regulations.

Essential Functions:
• Supports payroll needs at the Bucks IU and in school districts and CTC’s on- site as needed.
• Responsible for updating employee payroll records through the review of Personnel Action Forms (PAF’s) and the processing of calculations in pay rate adjustments.
• Coordinate the processing of the semi-monthly payroll for the Intermediate Unit including salary and hourly, administrative, professional, and classified employees.
• Prepare for review federal, state and local payroll tax reporting.
• Responsible for verifying deductions, Public School Employees’ Retirement System (PSERS), and Tax Shelter Annuity (TSA) payments and reporting; wage attachments and their distribution; Education Association dues, direct deposit, United Way, and any other applicable deductions and related reporting.
• Maintain current knowledge of and ensure compliance with all applicable federal, state, and local tax, wage, and hour laws and requirements.
• Maintain current knowledge of the Intermediate Unit’s payroll software system and timekeeping system.
• Correspond with agencies that require wage information such as PSERS, Social Security, unemployment, and wage verifications.
• Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications such as the Pennsylvania Association of School Business Officals (PASBO) and PayrollOrg (PAYO).
• Maintain employee confidence and protect payroll operations by safeguarding payroll information.
• Flexibility in accommodating various assignments at districts and CTC’s in duration and scope.
• Maintains positive relationships with school districts and CTC’s.
• Assists with departmental projects related to process improvements.
• Assist the Supervisor of Payroll with management and employee understanding of payroll procedures.
• Coordinate with the Supervisor of Payroll the payroll processing of the school district and/or technical school’s payroll on-site.
• Performs the payroll processing in the absence of the Supervisor of Payroll.

Supervisory Responsibility: This position has no supervisory responsibilities.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit and use hands. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work : This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday. Hours of work are from 8:30 a.m. to 4:30 p.m. on-site. Occasional evening and/or weekend work may be required as job duties demand.

Travel: Travel will be required to provide support to districts and/or CTCs on-site as needed.