Administrative Assistant

Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian-owned company. Our company has been a recipient of Canada’s Best Managed Companies award since 2006 and is an Imagine Canada Caring Company, committed to the communities we serve. With locations across the country, including more than 80 home care offices, 11 pharmacies and over 100 community care clinics, Bayshore has more than 18,000 staff members and provides care to over 350,000 clients annually. We are dedicated to enhancing the quality of life, dignity and independence of all Canadians, by providing customized care plans and solutions that allow clients to remain in the comfort of their own home.

Bayshore is seeking an organized and adaptable Administrative Assistant to provide essential support to our team. Reporting to the immediate Supervisor, you will handle a wide range of administrative tasks, coordinate internal and external communications, and ensure smooth day‑to‑day office operations. If you are detail‑oriented, proactive, and enjoy supporting others, this role is an excellent opportunity to contribute to a dynamic and collaborative environment.

Key Responsibilities
Administrative Support

• Draft, edit, and prepare correspondence, letters, and documents
• Create and compile reports and various materials as requested
• Transcribe and distribute meeting minutes

Communication & Coordination

• Screen, handle, and redirect incoming phone calls professionally
• Manage incoming and outgoing mail and courier services
• Maintain mailing lists and databases
• Schedule and coordinate appointments and meetings
• Provide support to external business associates and clients while maintaining confidentiality.
• Maintain confidential business files and ensure secure handling of sensitive information.

General Office Support

• Provide coverage for other Administrative roles as needed
• Participate in internal and external training or continuing education activities
• Support quality improvement initiatives in alignment with Bayshore’s Quality Management System
• Adhere to all Bayshore policies, procedures, and proactive Health & Safety practices
• Perform additional tasks as assigned.