Facility and Inventory Specialist (Staff Services Officer II)

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

Core Values:
• We are Determined: We are committed and intentional in the pursuit of our main purpose, to improve outcomes for students.
• We are People-Centered: We strive to attract, develop, and retain the most committed talent, representing the diversity of Texas, each contributing to our common vision for students.
• We are Learners: We seek evidence, reflect on success and failure, and try new approaches in the pursuit of excellence for our students.
• We are Servant Leaders: Above all else, we are public servants working to improve opportunities for students and provide support to those who serve them.

New hires, re-hires, and internal hires will typically receive a starting salary between the posted minimum and the average pay of employees in their same classification. Offers will be commensurate with the candidate’s experience and qualifications and will thoughtfully consider internal pay equity for agency staff who perform similar duties and have similar qualifications. The top half of the posted salary range is generally reserved for candidates who exceed the requirements and qualifications for the role. The maximum salary range is reserved for candidates that far exceed the required and preferred qualifications for the role.

Position Overview

The Texas Education Agency (TEA) oversees the primary and secondary education of more than five million students in Texas public schools by providing leadership, guidance, and support to school systems. Well-equipped agency employees are critical to ensuring local school districts, superintendents, and teachers are supported to ensure the Agency’s Strategic Plan achieves our vision to prepare the public-school students in Texas for success in college, career, or the military.

The Facility and Inventory Specialist provides moderately complex logistical operations support and technical assistance. The work involves coordinating and performing various agency support functions, including mail processing, property, asset, and staff relocation, receiving, inventory and storage support, and coordination of building maintenance. This role also includes disseminating information, maintaining files and inventory systems, developing operational reports, and providing general support work. The specialist performs additional duties as assigned and may train others. This role works under general supervision, with limited latitude for initiative and independent judgment.

This role reports to the Facility and Move Manager in the Facility Operations unit within the Agency Operations Division and requires in-office presence from 8 a.m. to 5 p.m., five days a week. Occasional work beyond the standard 8-to-5 schedule may be required, including availability on weekends and holidays.

**Please note that a resume is a required attachments for applying to this position. Incomplete applications will not be considered. Applicants who are strongly being considered for employment must submit to a national criminal history background check. **

Essential Functions
Job duties are not limited to the essential functions mentioned below. You may perform other functions as assigned.

1. Mail & Finance Supports: Retrieve, receive, and distribute US Postal Service mail, FedEx, and other deliveries daily; ensure special mail, including bank and treasury items, is retrieved, properly secured, and delivered to designated staff and/or the Treasury; prepare monthly chargebacks for USPS and FedEx; assist with chargebacks for internal supply orders.

2. Facility and Move Management: Assist with equipment and staff relocations and works collaboratively with other members of the Facility Operations team to provide move assistance throughout the agency; shared responsibilities include setting up conference rooms for the State Board of Education, State Board of Educator Certification, and other internal agencywide meetings; assist in the transfer or disposal of agency-owned assets; coordinate record retrieval of files, transport, and refile agency archive records; assist with coordinating pickup and destruction of confidential records.

3. Supply, Receiving, Inventory & Asset Management: Provide backup logistical support for supply, receiving, inventory and asset management activities; serve as back-up receiver for all agency-owned assets and supplies; verify and receive deliveries, supplies, and assets within the inventory system to verify receipt; when necessary, coordinate and reconcile monthly chargebacks for all supply "sales" to agency departments alongside accounting staff; coordinate store and internal supply operations delivery, including stocking and issuing materials, equipment, or other agency-owned inventory; coordinate supply room annual inventory procedures; may collaborate and advise on internal processes for and assist with recommending and implementing agency-wide process changes around agency asset management and supply purchases.

4. Interagency Coordination: Work collaboratively with others to resolve related issues and concerns; serve as back-up liaison for facility maintenance and minor construction requests with other entities (Texas Facilities Commission, Department of Information Resources, Department of Public Safety, Texas Correctional Industries, etc.)