Office Manager

We are looking for an Office Manager to build and maintain the operational foundation of our fast-growing team and market-defining precision access and visualization platform. This role presents a unique opportunity to shape the workplace culture, optimize daily operations, and make a direct impact on a team dedicated to advancing clinical care. You will have ample opportunities to take full ownership of our workspace, lead employee engagement initiatives, and act as the core cultural ambassador for Illuminant Surgical. Your first year at Illuminant will involve working alongside a team of committed clinicians and engineers, defining and elevating how our office operates. You will help coordinate vendor relations, manage office logistics, and support the execution of key corporate and clinical events. You will work on topics across facilities management, front-desk administration, corporate hospitality, procurement, and event planning. Our ideal candidate is intrinsically motivated by creating an exceptionally organized, welcoming, and high-performing workplace environment. They will have deep experience in administrative support and office operations, with a strong background in vendor coordination and logistics. They will be fluent in Google Workspace and Microsoft Office, and they value modern, high-quality organizational practices. They are energized by the accelerated growth, deep autonomy, and trajectory-setting impact that comes with joining an early-stage company. To excel in this role, you will have managed office environments or complex logistics in the past and take pride in proactive problem-solving, making operational tradeoffs, and communicating effectively with both internal teammates and external partners.

📝 What You Will Do

• Architect and maintain a welcoming, highly professional, and collaborative office environment that supports workplace culture and employee engagement.
• Proactively manage daily office operations, monitoring and reordering inventory, restocking the kitchenette, and maintaining professional presentation standards across all shared spaces.
• Coordinate complex office logistics, including incoming/outgoing mail, carrier drop-offs, product returns, and procurement of necessary employee equipment and supplies.
• Lead event planning and workplace coordination, executing company meetings, employee recognition milestones, birthday celebrations, and external event preparations.
• Manage facility infrastructure by scheduling and overseeing biweekly office cleanings, routine facility maintenance, and external service vendors.
• Provide front-desk and administrative support, acting as the primary point of contact for guests, clients, and vendors, while securely filing and maintaining critical company documents.

🏅 Your Qualifications

• Committed to learning and using new skills to get the job done.
• Excellent foundation in office administration, corporate hospitality, and workplace operations.
• Excellent fluency in (and intricate knowledge of) Google Workspace (Docs, Sheets, Gmail, Calendar) and Microsoft Office (Word, Excel).
• Deep experience with vendor management, procurement, and maintaining service level standards for facility maintenance.
• Deep experience in event planning, meeting coordination, and managing event-related logistics.
• Comfortable with multitasking in a fast-paced environment and proactively solving operational problems before they escalate.
• Comfortable with high-autonomy roles, demonstrating strong attention to detail and rigorous follow-through on independent projects.
• Familiarity with fast-growing startups, technology, or medical device corporate environments a plus.
• Required: Valid driver’s license and reliable transportation for local operational runs and office errands.
• Preferred 1+ years of industry experience in office management, administrative support, or a high-touch coordinator role.

About The Interview

• Resume Review - Our SLA to reply to you is < 48 hours. We'll get you a decision to move to a phone screen within 2 days.
• Initial Phone Screen - We'll get to know each other. We'll ask general questions on your background and we'll share more about what we're doing and what you'll be working on.
• Technical Interview – We’ll take a deep dive into your prior experience to understand the level of autonomy in previous projects or roles.
• Culture Interview - Meet the whole team, talk about how and why you do your work.
• Reference Calls (1-2 References)