Accounts Payable Officer (12-month contract)

**Role Objectives: **

Providing financial, analytical and administrative services, this role ensures timely and accurate processing, analysis, reporting, and reconciliation of financial transactions and accounts within its areas of responsibility.

**Reporting to: ** Chief Accountant

Work Hours: Standard office hours:
8:30am – 5:30pm, Monday to Friday, plus reasonable additional hours.
Moose also provides flexible working options.

Key Responsibilities:

Accounts Payable
• Accurately process, monitor and follow up all supplier invoices and payments, ensuring payments are made within agreed timelines.
• Prepare remittance advices
• Perform monthly reconciliations of supplier statements, credit card accounts, and bank accounts against system records
• Undertake AP analysis (weekly/monthly).
• Maintain accurate supplier master data
• Handle supplier and internal staff payment-related queries
• Process and review employee expense claims
• Support cash flow management
• Review AP aging reports
• Petty cash disbursements and reconciliation
• Maintaining AP filing systems

General
• Coordinate with banks to resolve payment and administrative matters
• Continuously improve upon relevant internal policies and procedures
• Maintain SOPs and drive process improvements for better efficiency and control
• Provide support where necessary
• Assist in providing documents for audit and tax purposes
• Perform ad hoc task, support special project and system enhancement as assigned
• Ensure proper filing of documents in compliance with regulations

Employee Responsibilities
Everyone who works at Moose has a responsibility and duty of care regarding health and safety in the workplace. In particular, you have a responsibility to:
• Take reasonable care for your own health and safety;
• Take reasonable care for the health and safety of persons who may be affected by your acts or omissions in the workplace;
• Co-operate with respect to any action taken by Moose to comply with their legal obligations concerning health and safety in the workplace;
• While at work, an employee must not interfere with any safeguards or protective devices or equipment in the workplace, which are provided for health and safety reasons.

Qualifications & Skills:
• Bachelor’s degree in Accounting, Finance, or a related field
• At least 2-3 years’ experience in Accounts Payable or General Accounting.
• Good understanding of AP processes and basic accounting principles
• Familiarity with ERP systems (e.g. JD Edwards, Oracle) and strong Excel skills
• Attention to detail with high level of accuracy
• Strong English (written & spoken) for daily global communication

Contacts: Moose employees, customers.

Capabilities:
Accelerate your Potential
Be your best, foster a growth mindset, build knowledge and new capabilities for success. Continually build technical and departmental knowledge and skills to do the job well and apply this expertise accordingly. Foster an agile mindset to adapt quickly to changing technological landscapes.
Specifically, this role requires:

• Working knowledge of basic Bookkeeping and Accounting principles.
• Sound knowledge of Microsoft Office Suite (intermediate Excel essential).
• Experience with Accounting software (Oracle i.e. JDE preferred).
• Experience in a similar role within the toy or entertainment industries preferred, but not essential.

Commerical Thinking and Financial Acumen
Source, understand, and utilise departmental or project data for performance improvement. Understand and utilise tools and technology to collect and maintain relevant and accurate functional data.

Strategic Planning
Demonstrate disciplined thinking (the ‘Plan’) and turn it into disciplined action (the ‘How’) to ensure execution of outcomes.

Collaborate and Influence
Create win-win partnerships with others. Develop and maintain positive relationships through open and transparent communication, a friendly nature, trust, honesty and reliability. Clearly define and manage stakeholder expectations, ensuring alignment with project objectives. Demonstrate a desire to collaborate and promote teamwork over self and with the ability to motivate key players around goals.

Delivering Results & Meeting Customer Expectations
Drive improvements for business results, including personal work goals and objectives, adopting technology where appropriate. Create a culture of discipline by consistently setting high standards for quality and productivity. Demonstrate an ongoing commitment/unwavering to produce the best result. Have an appetite for excellence and consistent goal achievement. Organise and take responsibility for actions, projects and people. Manage time and balance schedule to work in a methodical and orderly way, that does not compromise quality of deliverables.