Manager, Secretarial & Governance

Key Objective

To be the Company Secretary of the company and provide advisory support to the Board for Chubb Insurance Malaysia Berhad and Chubb IT Development Centre Sdn Bhd and any other associated or related companies in Malaysia. The position is to work closely with the Chief Legal & Compliance Officer to ensure the companies’ compliance with all corporate governance requirements.

Major duties and responsibilities

• Responsible for ensuring correct procedures are followed and the Company is
• compliant with the Company’s Memorandum & Articles of Association,
• corporate governance laws, relevant legislations and guidelines such as
• Companies Act, Financial Services Act as well as relevant internal Chubb
• group corporate governance policies.
• Responsible for preparation of documents and all secretarial and statutory
• lodgement requirements with the Registrar of Companies, Suruhanjaya
• Syarikat Malaysia and Bank Negara Malaysia in a timely manner and
• ensuring all statutory deadlines are met.
• Responsible for the completion and timely filing of the company’s annual
• return and audited financial statements by the statutory deadline.
• Responsible for all aspects of administrative and secretarial related matters
• including but not limited to advising the Board of the relevant dates for
• holding of the company’s AGM, coordinating and attending meetings of the
• Board and Board Committees, drafting and finalising minutes of those
• meetings in a timely manner, maintenance of the company’s register and
• minutes book.
• Provide general advice on matters relating to company secretarial and
• corporate governance matters when required.
• Responsible for the preparing and submission of Directors’ and Country
• President’s appointments and reappointments with Bank Negara Malaysia,
• raising payment requisitions for Directors’ remuneration.
• Main liaison officer between shareholders and Chubb’s regional/global office s in
• relation to governance and secretarial related matters as well as issuance of
• dividend certification/warrant.
• Assist in any corporate or legal exercises as and when required.
• Assist in legal or compliance functions, when the need arises.
• Assist in other tasks, which are commensurate with the individual’s abilities, in addition to those recorded in this job description.

Skills

• Well versed in all aspects of lodgement, administrative and secretarial requirements.
• Familiarity with the Companies Act, Financial Services Act and Bank Negara Malaysia
• regulations relating to secretarial and corporate governance.
• Proficiency in English and good communication and writing skills are of paramount importance.
• Good coordination / planning / organisational skills and able to meet deadlines under
• pressure, if necessary.
• Pleasant personality, able to interact with cross section of people, strong work ethic~~s~~ and
• positive work attitude.
• High degree of professionalism, self-motivated and proven ability to multitask and work
• independently.
• Meticulous and with a strong sense of responsibility and commitment.
• Good inter-personal skills and maturity to be liaising with directors, senior management and
• regulators.

Experience

• Minimum 8 years of PQE in relevant field with a minimum of 5 years having practised as a
• Company Secretary.
• Candidate who is familiar with or who has previously worked in the insurance industry or a
• financial institution is preferred.

Qualifications

• Candidate must meet the requirements for a secretary under the Companies Act.
• Candidate must be a qualified and licensed Company Secretary with a practicing certificate
• from MAICSA, MACS or any other Approved Bodies under the Fourth Schedule of the
• Companies Act.
• Tertiary or a professional qualification preferred.