TMD - Contract Specialist V (Procurement & Contracts)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058198

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile.__ Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. *Resumes do not take the place of this required information.*

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

Brief Position Summary
Performs highly advanced (senior-level) contract management work for the agency. Work involves overseeing the execution and administration of contracts by defining Statement of Work (SOW) and specification requirements, awarding, and monitoring established contracts. Prepares procurement and contract documents, maintains contract records of items purchased, received, prepared, and issued. Required to supervise the work of others. Reports to the Procurement Contract Manager. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgement.

*WORK HOURS:* Monday – Friday, 8 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Oversee the purchasing and contracting of goods and services.
• Review and/or oversee the review of requisitions for completeness, accuracy, and compliance with applicable requirements and rules prior to processing a solicitation.
• Monitor legal and regulatory requirements pertaining to purchasing and/or contracting.
• Determine the most applicable and cost-effective procurement method for obtaining goods and services.
• Expedite Centralized Accounting and Payroll/Personnel System (CAPPS) requisitions as required and research vendors for goods and services.
• Work with the program requesters and agency staff to coordinate or resolve procurement and contract issues.
• Review and process assigned requisitions.
• Prepare Pricing Requests (PR), Invitations for Bid (IFB), Requests for Offers (RFO), and Requests for Proposals (RFP).
• Recommend annual contract awards and awards contracts.
• Conduct vendor research for goods/services and monitor contracts for vendor performance.
• Respond to phone and email requests from requesters and staff related to processing status of requisitions, purchase orders, and delivery of goods/services.
• Interact with requesters concerning delivery, specifications, and other matters concerning products/services from vendors.
• Ensure the Historically Underutilized Business (HUB) program is utilized to award purchase orders/contracts to eligible HUBs to meet the statewide HUB goals in the applicable categories.
• Audit invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
• Develop purchasing program guidelines, procedures, policies, rules, or regulations
• Develop establishment of purchasing goals and objectives.
• Coordinate the monitoring and tracking of vendor performance.
• Perform related work as assigned.
• Attend work regularly and observe approved work hours in accordance with agency state employee policies and procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.