OAG - Criminal Investigations | Administrative Assistant IV | 26-0520

GENERAL DESCRIPTION

The Criminal Investigations Division is seeking an Administrative Assistant IV whose work will involve complex administrative support or technical program assistance work for the Child Exploitation Unit, Law Enforcement Division. Work involves dissemination information, maintain filing systems, data entry and administrative support work. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

ESSENTIAL POSITION FUNCTIONS

• Prepares, edits, and distributes correspondence, reports statistical data, calls for service, spreadsheets, and documents.
• Performs general office duties such as filing and maintaining a filing system, answering, and routing phone/emails, answers and routes calls, greets guests, routing and sorting unit mail and ordering and maintaining office supplies.
• Prepares mailouts for unit employees
• Coordinates meeting and prepares related materials.
• Compiles and edits data for charts, graphs, and databases and prepares summaries or reports.
• Manages and maintains schedules and travel arrangements for unit staff
• Prepare and compile presentation and statistical materials
• Case management – open and closing unit cases
• Assist with unit monthly inventory reporting. Verifies location of equipment, tracks inventory information, prepares forms, completes spreadsheets, submits monthly/annual paperwork, and maintains files within the unit.

• Prepares Public information Act (PIA) responses for the unit
  Prepares detailed reports to The National Center for Missing & Exploited Children (NCMEC), Criminal Investigations Division (CID) management, Grants

• Administrations and State and Federal Agencies.

• Assist division management as needed with special projects
• Performs related work as assigned
• Maintains relevant knowledge necessary to perform essential job functions
• Attends work regularly in compliance with agreed-upon work schedule
• Ensures security and confidentiality of sensitive and/or protected information
• Complies with all agency policies and procedures, including those pertaining to ethics and integrity