TPWD - Administrative Assistant II (Assistant Office Manager)

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

EXCELLENT BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. ClickHEREto view our Benefits page.

PLEASE NOTE:

All applications must contain complete job histories in the WORK HISTORY SECTION to include

· Job Title

· Dates of employment (month/year)

· Name of Employer, Name of Supervisor Description of duties performed

· Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements.

· Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields.

· College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

· Applications with “See attached" or "See resume"**** will not be accepted in lieu of a completed application.

· Resumes are encouraged as attachments but will not be used to determine eligibility

· Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit.

IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification| Service| Military Specialty
---|---|---
Administrative Assistant I-VI| Army| 15P, 42A, 56M, 68G, 420A
Administrative Assistant I-VI| Navy| AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X
Administrative Assistant I-VI| Coast Guard| YN, PERS
Administrative Assistant I-VI| Marine Corps| 0100, 0111, 3372, 3381, 6046, 0170, 4430
Administrative Assistant I-VI| Air Force| 3F5X1, 8A200
Administrative Assistant I-VI| Space Force| No Military Crosswalk. Qualified veterans are encouraged to apply.

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.

Required forms that will need to be attached with application for Military Employment Preference:

· Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).

· Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

· Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

· Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.

· Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

HIRING CONTACT: Katie Franklin, (830) 535-4896, Email Address: katie.franklin@tpwd.texas.gov

PHYSICAL WORK ADDRESS: Albert & Bessie Kronkosky SNA, 7754 Texas Hwy 46 W, Pipe Creek, Tx 78063

GENERAL DESCRIPTION:

Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL JOB DUTIES:

% of Time| Essential Job Duties by Category
---|---
60%| Administrative Support: Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Tracks concession budget and coordinates purchasing. Maintains inventory and supports retail operations. Provides customer service and assists frontline staff. Responds to and resolves visitor issues. Supports marketing, merchandising, and store presentation. Balances administrative tasks with visitor interaction. Contributes to operations and events in a State Natural Area.
25%| Purchasing, Accounting and/or Budgeting Duties: May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card.
5%| Personnel Management: May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants.
5%| Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public.
5%| Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.