ADMINISTRATIVE PROJECT SPECIALIST-ADVANCEMENT

** ADMINISTRATIVE PROJECT SPECIALIST-ADVANCEMENT**
The University of Alabama at Birmingham

** General Responsibilities** :
The University of Alabama at Birmingham (UAB) seeks an Administrative Project Specialist to work in the Office of Advancement with the Administration and Fiscal Affairs office including the Advancement Careers team. The primary responsibility of this position is to provide administrative, logistical, financial, and business support services for assigned units. The incumbent will support the Administration and Fiscal Affairs office, Advancement Careers team, and hiring managers.

Position is full-time, on-site position.

Key Duties & Responsibilities:
1. Organize and coordinate candidate communication and scheduling for all opening positions within Advancement that are requesting on-campus interviews. Manage forms for submissions.
2. Coordinate new hire onboarding meetings and preparation through Asana; ensure materials and training for all new hires in the Office of Advancement are set up for new hires' start date. Prepare and coordinate all IT needs.
3. Reconcile monthly accounts. Document outgoing payments and cross-reference when payments are made for department expenditures. Coordinate and submit reimbursement for Advancement staff.
4. Support SVP’s Executive Assistant with managing calendar, answering phone calls, scanning documents and letters, ensuring conference room calendar is managed, and coordinate conference room setup for meetings, interviews, donor visits, and other major projects.
5. Support SVP when the Executive Assistant is out of the office.
6. Performs other duties as assigned.

Salary Pay Range : $47,665 – $61,000