Operations Coordinator

Established in 1973, Teekay is one of the world’s largest and leading marine energy transportation companies and a vital link in the global energy supply chain. We bring energy where it is needed – anywhere in the world - to power the global economy and to improve people’s lives.

The Teekay Group is made up of our parent company, known as Teekay Corporation (TKSE: TK) and our daughter company, Teekay Tankers LTD (NYSE: TNK), one the world's leading mid-sized tanker companies. With offices in eight countries and approximately 2,500 seagoing and shore-based employees, Teekay provides a comprehensive set of marine services to the world’s leading energy companies.

Some of the things you’ll be doing

• Hold safety and environmental protection as a value
• Preparation of monthly, weekly and quarterly reports / meeting agenda for the team
• Assist in TMSA audits preparation

• Provide and analyze raw data / slides for Quarterly Management Reviews (QMR) and Quarterly
  alerts

• Assist with any ad-hoc tasks as required by Line Manager

• Provide full administrative support to the Marine HR team in all areas

• Assist in scheduling interviews and liaising with departments for candidate selection; coordinate
  office briefings (virtual/physical) for vessel officers, including logistics and accommodation

• Monitor and manage the distribution of anniversary awards and priority passes

• Maintain documentation and follow-up for Crew P&I claims, sea staff medical cases, and shore-based health insurance cases
• Assist the Marine HR Director with various initiatives, projects, or tasks as needed
• Act as backup for the Marine Personnel Officer in Singapore

What we are looking for

• Diploma in Business / Maritime Studies or relevant administration experience
• Ability to respond positively to customers in an effective manner
• Proficient in Microsoft Office applications
• Strong time management, attention to detail, and ability to handle tasks with urgency.
• Self-motivated, capable of multi-tasking, and working with minimal supervision.
• Excellent interpersonal and communication skills; works well in a team environment.
• Familiarity with COMPAS software is preferred
• Understanding of maritime regulations such as MLC, STCW, and Collective Bargaining Agreements (CBAs)

What you can expect in return

• At Teekay you will find an engaged workplace alongside 8,000 professionals across the globe. Within all this wonderful diversity, this is what brings us together:
• We live by our #TeekaySPIRIT values - they always guide our actions, no compromises.
• People who are committed to excellence, developing their professional experience as they deliver organizational outcomes
• An open collaborative workplace where you can have immediate impact
• A workplace where Everyone is a Leader and practices:
  • Doing the right thing
  • Creating connections
  • Delivering results
  • Challenging work in a dynamic environment
• A competitive total compensation package including extended health benefits, pension, short-term incentive awards, flexible spending allowance, overtime.

We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted.