Accounting Specialist

About Us:

Active Security designs, develops, implements, and sustains advanced C5ISR and security solutions to enhance defense and mission capabilities, addressing threats across physical, electronic, cyber, and communications security for Mission Critical Commercial and U.S. Government clients. Our teams are essential in installing, programming, maintaining, and repairing these complex systems in high-security environments, ensuring compliance with codes, client specifications, and internal standards.

Job Summary:

The Accounting Specialist directly contributes to the financial management of daily business operations, including purchasing, billing, reconciling, time & expense entry verification, and accounting of project P&L's in support of Active Security’s programs and business activities. This position relies on verifying and accurately entering & coding invoices in accordance with receipt of goods from vendors and ensuring on time payment of approved accounts payable. Similarly, the Accounting Specialist works to ensure accounts receivable are maintained, assists with collections efforts, and assists the finance team to ensure cash flow management KPIs are achieved. The Accounting Specialist contributes to accurate intake and onboarding of new suppliers, customers, and contracts in the company software database(s).

The Accounting Specialist reports directly to the Finance Department lead and works directly with project/program managers, purchasers and other members of the finance team to ensure proper contract set-up of assigned projects in Active Security's accounting system(s) to enable strategic purchasing and billing milestones that support cash-flow and profitability objectives. This position has accountability for the quality and accuracy of job costing activities for assigned projects.

The Accounting Specialist ensures accurate financial entries across all company software, and is responsible for the accuracy of Accounts Receivable, Accounts Payable, expense coding, and regular financial reconciliation.

KPIs :

1. All job costing activities for assigned projects are thoroughly completed, on time, accurately, and in accordance with regulatory compliance procedures.
2. Time & Expense for both direct and indirect costs
3. Per Diem & M&IE accuracy and compliance
4. Corporate Credit Card reconciliation with expense reporting
5. Accounts Payable / Materials Purchases
6. Vendors and service providers on assigned projects/operations receive 100% on-time remittance of approved accounts payable