Executive Assistant (Perm) - Commercial (Employment)

Arthur Cox LLP is one of Ireland’s leading law firms. We are an “all-island” firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law.

With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.

Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.

**Location: Dublin, Ireland
Department: Commercial - Employment
Reports to: Practice Support Manager, Commercial 1
Hybrid Working model
This is a permanent position

Background:

Arthur Cox has Ireland’s largest Employment Group and we provide an extensive range of legal services to clients on all aspects of employment and industrial relations law, whether it is a problem relating to an individual employee or a complex issue affecting your entire workforce.
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Our Employment Group adopts a partnership approach and works very closely with chairs, chief executives, in-house counsel, HR directors and HR professionals to find practical, effective and creative solutions to both every day and exceptional problems. We pride ourselves on having a very strong commercial approach to problem-solving. The Group is consistently top ranked in the areas of Employment / Labour Law and Industrial Relations, and is an established market leader in its field with considerable experience in advising on a vast range of complex employment issues for a wide variety of clients at both national and global levels.

Employment | Leading Corporate Law Firm Dublin

About the Role

At Arthur Cox, our Executive Assistants are the bedrock of our business. We are determined to support the career aspirations of our ambitious and talented employees. To do this, we develop specialist industry knowledge within our teams. This also allows us to offer comprehensive market-leading services to our clients, continuing the success and growth of our business.

You will have a solid and proven track record as an Executive Assistant.

Key Responsibilities

• Providing comprehensive administrative and secretarial support to the Practice Group Leader, partners and associates in the Employment Practice Group and wider Commercial team.
• Comprehensive email and diary management
• Manage AML requirements for client onboarding, ensuring all procedures are followed.
• Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
• Managing audit/accrual requests for clients.
• Maintain electronic files, ensuring all records are up to date and easily accessible.
• Production, editing and formatting of legal documents and templates.
• Digital dictation.
• Co-ordinating travel arrangements, meetings and itineraries.
• Processing expenses.
• Maintaining and updating client database.
• Ad-hoc duties as required.

Skills Knowledge and Expertise

• 4+ years’ experience as a Legal Secretary PA/EA.
• Commercial experience beneficial but not essential.
• In-depth experience with Client Billing/Payments systems essential.
• Excellent IT Skills in Microsoft Word, Excel and Power point.
• High degree of attention to detail.
• Typing skills of at least 70 words per minute.
• Excellent interpersonal and communication skills.
• Excellent organisation skills with the ability to prioritise workload.
• Team player, who can also work on their own initiative.
• Excellent oral and written communication skills.

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:

• Competitive salary
• Discretionary Bonus
• 25 days annual leave
• Immediate pension scheme
• Comprehensive health and wellness benefits including full gym and wellness programme
• TaxSaver and Bike to Work scheme
• Wide-ranging opportunities for involvement in internal committees
• Healthcare