Executive Assistant (Perm) - Commercial (Pensions)

Arthur Cox LLP is one of Ireland’s leading law firms. We are an “all-island” firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law.

With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.

Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.

Location: Dublin, Ireland
Department: Commercial - Pensions
Reports to: Practice Support Manager, Commercial 1
Hybrid Working model
This is a permanent position

Background:

Our Pensions Group is one of the leading specialist teams in the Irish pensions sector. The Group has considerable experience providing advice on all aspects of pensions law to a wide range of corporate clients, public sector and former public sector clients, pension scheme trustees and scheme members.

The Group provides the full range of pension advice including advice on scheme design, scheme set up, scheme administration, scheme mergers and winding ups. In addition, the Group advises on the pension aspects of mergers and acquisitions including the conduct of due diligence, the negotiation of related warranties and the merging or de-merging of pension schemes. We advise on a range of issues dealing with scheme administration and governance issues on a day-to-day basis. We also advise employers and trustees generally on all regulatory and compliance aspects of pension scheme administration including the handling of complaints and Pensions Authority enquiries and investigations. We advise companies and trustees on the full range of issues in relation to all aspects of occupational pension provisions.

https://www.arthurcox.com/services/pensions-and-employee-benefits/

https://www.arthurcox.com/services/commercial-contracts/

About the Role

At Arthur Cox, our Executive Assistants are the bedrock of our business. We are determined to support the career aspirations of our ambitious and talented employees. To do this, we develop specialist industry knowledge within our teams. This also allows us to offer comprehensive market-leading services to our clients, continuing the success and growth of our business.

You will have a solid and proven track record as an Executive Assistant.

Key Responsibilities

• Providing comprehensive administrative and secretarial support to partners and associates in the Pensions practice group and wider Commercial team.
• Comprehensive email and diary management
• Manage AML requirements for client onboarding, ensuring all procedures are followed
• Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
• Managing audit/accrual requests for clients
• Maintain electronic files, ensuring all records are up to date and easily accessible.
• Production, editing and formatting of legal documents and templates
• Digital dictation
• Co-ordinating travel arrangements, meetings and itineraries
• Processing Expenses
• Maintaining and updating client database
• Ad-hoc duties as required

Skills, Knowledge and Expertise

• 4+ years’ experience as a Legal Secretary PA/EA
• Pensions experience beneficial but not essential
• In-depth experience with Client Billing/Payments systems
• Excellent IT Skills in Microsoft Word, Excel and Power point
• High degree of attention to detail
• Typing skills of at least 70 words per minute
• Excellent interpersonal and communication skills
• Excellent organisation skills with the ability to prioritise workload
• Team player, who can also work on their own initiative
• Excellent oral and written communication skills

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:

• Competitive salary
• Discretionary Bonus
• 25 days annual leave
• Immediate pension scheme
• Comprehensive health and wellness benefits including full gym and wellness programme
• TaxSaver and Bike to Work scheme
• Wide-ranging opportunities for involvement in internal committees
• Healthcare