Health Information Management Program Coordinator III

The Department of Mental Health's Brockton Multi Service Center (BMSC) is seeking an experienced Health Information Management (HIM) Director. The HIM Director would be responsible for the management of the medical records (HIM) department to ensure that records are maintained according to DMH, BMSC and Joint Commission regulations, policies and procedures.

Please Note : This position is 40 hours per week, Work Schedule: 8:30 a.m. to 5:00 p.m. The days off are Saturday and Sunday.

Duties and Responsibilities (these duties and responsibilities are not all inclusive):

1. Organizes a medical record system which provides a medical record for every client admitted to the BMSC.

2. Serves as the Chairperson to the BMSC’s HIM Committee, ensuring adherence to by-laws, writing and maintaining minutes, and scheduling regularly cadenced committee meetings.

3. Ensures that medical records forms are available to BMSC staff.

4. Attends state wide HIM Directors meetings, and other related meetings as applicable.

5. Reviews both active and discharged client records for completeness, timeliness and accurate documentation. Files discharged records when assured all information is complete by the Clinical Director or designee.

6. Produces statistical reports and surveys as requested and an annual report to Leadership to include data collection, goals and objectives.

7. Responds to requests for information from authorized individuals/facilities within stipulated time frames. Processes outgoing requests for information within established policy, procedures, regulations, and the Joint Commission standards.

8. Ensures confidentiality of client information according to agency regulations.

9. Orients new employees to medical records.

10. Recommends appropriate protocol and ROP manual changes for HIM protocols, and writes new or edits as needed.

11. Responds to court orders for medical records.

12. Requests information from other facilities/individuals for client care.

13. Assists to volumize records and prioritize those needing to be thinned.

14. Fulfills the priority duties of the record room clerk in their absence.

15. Periodic shifting of all closed and volumized records to maintain adequate shelf space for new and volumized records.

16. Identifies records slated for storage. Boxes records and maintains detailed paperwork requirements.

17. Ensures all record forms adhere to BMSC standards while organizing and maintaining a form number log.

18. Provides supervision to Clerk III staff.

19. Knowledge of HIPAA and PHI

20. Performs other related duties as required.

Preferred Qualifications:

• Proficiency in Microsoft Office applications including Outlook, Word, and Excel.

• Specialized training and/or certification in areas related to health information management.

**DMH Mission Statement: **

The Brockton Multi Service Center provides comprehensive services to mentally ill adults and children. Programs include Case Management, Adult Community Clinical Services program and a Program of Assertive Community Treatment (PACT) team. The Brockton Multi Service Center is a Joint Commission certified facility. In all we always aspire to create an environment which promotes growth and independence for clients, families, and employees alike. We offer an excellent salary and benefit package including, tuition remission, health insurance, alternative work schedules, educational/certification incentives (as per Union Contract), shift and w/e differentials.

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori.

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

**ADA Reasonable Accommodation: **

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions regarding this requisition, please contact Executive Office of Health and Human Services, Human Resources at 1-800-510-4122, Option 4.