Project Administrator

Petro Service Limited is an industry-leading solutions provider to the fueling landscape with operations across Canada. Established in 1985, Petroservice evolved from rebuilding gas pumps to becoming one of the fastest- growing petroleum service providers, servicing clients from Alberta to Newfoundland. Our customers include owners and operators in retail fueling, car washes, and commercial/industrial markets. Whether petroleum or alternative fueling (EV, Hydrogen, etc.), our service model ensures customers’ needs and expectations are met.

We remain focused on delivering the best service in the industry, driven by our employees’ passion, professionalism, and expertise. Our people are our greatest assets, and we are committed to offering continuous education and growth opportunities.

Join our dynamic team as a Project Administrator in Saint John, NB! This role ensures smooth day to day operations by coordinating documentation, supporting project managers, and maintaining accurate project records. The ideal candidate is detail oriented, adaptable, and thrives in a fast-paced, team focused environment.

As a Project Administrator, you will:

• Support project managers with scheduling, documentation, and coordination tasks
• Prepare, maintain, and track project documentation (RFIs, submittals, change orders, progress reports)
• Assist with project setup and close-out, ensuring accurate and complete records
• Coordinate communication between internal teams, subcontractors, and clients
• Track and update budgets, purchase orders, invoices, and cost documents
• Maintain project files, logs, and reporting tools
• Provide general administrative support to ensure efficient project execution
• Day to day scheduling coordination with field operation

Requirements:

• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Proficient with Microsoft Office and project-related systems
• Excellent communication and interpersonal skills
• Experience in construction or project administration is an asset

Why Join Us?

Our commitment to providing the best service in the industry is driven by our employees’ passion, professionalism, and expertise. We believe that our people are our greatest assets, and we are dedicated to offering continuous education and growth opportunities.

What We Offer:

• A supportive, inclusive work environment that values teamwork, innovation, and growth.
• Support for obtaining Safety Professional certification(s).
• Comprehensive health and dental benefits, plus an Employee & Family Assistance Program.
• 5% RRSP matching to support your financial future.
• Paid vacation and personal time.
• Educational assistance and scholarships for dependents.
• Annual fitness allowance and regular company events.
• Referral bonuses and rewards programs to celebrate your contributions

Ready to join one of Canada’s top petroleum service companies? Apply today! Visit petroservice.com to learn more about us. We thank all applicants for their interest; only those selected for interviews will be contacted.