Assistant Manager - Administration

About Hector Beverages Pvt. Ltd.

Established in 2010 in India, Hector Beverages rose to prominence with its signature brand, the Paper Boat, a ready-to-drink beverage that encapsulates the essence of traditional Indian flavors. The inception of Hector Beverages was driven by the founders' vision to bridge the market void for traditional Indian drinks and to present the world with a taste of India's rich cultural beverages.

L ocation

Headquartered in Whitefield, Bengaluru.

Current Standings

Over the past decade, Hector Beverages has expanded its product line to include fruit juices, coconut water, and iconic Indian beverages such as Aam panna and Jal-jeera and foods & dry fruits which includes products such as Chikki, Aam Papad, range of raw, roasted, and flavored dry fruits that includes mix of nuts, berries & seeds. The brand is synonymous with distinctive flavors and premium ingredients. Furthermore, the firm's commitment to quality and innovation is evidenced by its extensive infrastructure of nine dedicated factories (and counting) for Paper Boat products, providing direct employment to approximately 900 individuals and indirect employment to another 2000.

Organizational Culture

At its core, Hector Beverages thrives on a culture rooted in innovation, creativity, and collaboration. The company's flat organizational structure promotes open dialogue, empowering employees to lead their projects passionately. Hector Beverages is an equal opportunity employer and values diversity. All employment decisions are based on qualifications, merit, and business need. The organization is dedicated to fostering high-performing teams. Moreover, the culture of celebrating both minor and major achievements, nurture a motivated and committed workforce, driving exponential growth.

Important Details About the Role :

Designation: Assistant Manager - Admin| Function: HR & Admin
| Sub-function: Admin
| Reporting Manager: Avanti Joshi

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Travel Need: NA
| Employment type: Full time
| Location: Bangalore - Whitefield
| Team Size: 8

Key Responsibilities

Office & Facility Management

• Ensure smooth functioning of office infrastructure and facilities.

• Coordinate maintenance, repairs, and vendor services.

• Manage office space utilization and seating arrangements.

Housekeeping & Pantry Management

• Supervise housekeeping staff and ensure cleanliness and hygiene standards are maintained.

• Oversee pantry operations, including stock management and vendor coordination.

• Ensure availability of consumables (tea/coffee supplies, refreshments, etc.).

Guest House Management

• Manage company guest house operations, including bookings, upkeep, and vendor coordination.

• Ensure a comfortable and well-maintained stay experience for guests.

Office Supplies & Asset Management

• Handle procurement and inventory of office stationery and supplies.

• Ensure timely availability of required materials across departments.

Employee Support (Onboarding & Admin Services)

• Prepare and manage pre-joining and post-joining kits for new employees.

• Coordinate issuance of ID cards, access cards, and visiting cards.

Guest & Front Office Management

• Oversee guest management, including reception coordination and visitor handling.

• Ensure a professional and welcoming front office experience.

Travel Desk Coordination

• Manage travel bookings (flights, hotels, local transport) for employees and visitors.

• Coordinate with travel vendors and ensure cost-effective arrangements.

Petty Cash & Vendor Management

• Maintain petty cash, track expenses, and ensure proper documentation.

• Coordinate with vendors, process invoices, and ensure timely payments.

Compliance & Administration

• Ensure adherence to company policies and administrative procedures.

• Maintain records, reports, and documentation related to admin activities.

Key Skills & Competencies

• Strong organizational and multitasking skills.

• Good vendor management and negotiation skills.

• Excellent communication and interpersonal abilities.

• Attention to detail and problem-solving mindset.

• Proficiency in MS Office and basic administrative tools.

Preferred Attributes

• 3–5 years of relevant experience in a similar role.

• Demonstrated career stability with consistent growth and progression.

• Proven experience in managing corporate office environments and administrative operations.

• Strong ability to collaborate with multiple stakeholders and effectively manage competing priorities.

• High level of energy, ownership, accountability, and a proactive approach to problem-solving.

• Excellent interpersonal, communication, and organizational skills.