Executive - Facility Management - Rail & Inland Terminals - Modinagar

Job Title - Executive - Administration - Rail & Inland Terminals
Department - Administration
Job Location - DP World Rail Logistics Private Limited ICD, Modinagar, Kharkhoda Road, Mohiuddinpur, MEERUT, UP - 250205

Job Responsibilities

Daily checking facility cleaning, housekeeping services, Canteen Round, Terminal CFS/ICD/WH/ Yard round
Vendor Bill collection, Processing, and timely payout as per TAT and Zero pendency beyond 60 days
PPE and Safety Shoes distribution and record keeping
Maintaining and validating records of Stationary/Pantry stock on monthly basis
Managing Transport services used for employee transport. Allocation of vehicles and maintaining daily log sheet for all shifts
Monthly COCP connection usage data for processing payment
Daily courier service Management at Terminal both inward and outward and maintaining records
Toolbox meeting of all for Admin contractors
End to end logistic arrangements for all events at Terminal as per engagement calendar
All Partner Agreements to be renewal to be initiated 60 days in advance and ensure partner compliance on monthly basis in Simpliance portal
Stationary requirement from function, indenting and distribution
Developing vendor pool for local Admin requirements and aligning vendors for AMC
Fortnightly Coordinating vendor for pest control at Terminal and facilities
Raising PRs for monthly admin procurement activities
Oversee the day-to-day operations of the administrative department and staff members.
Ensuring the office is stocked with necessary office supplies.
Working with the accounting and management teams to set budgets, monitor spending and other expenses.
Planning, scheduling, and promoting office events, including meetings, conferences.
Overseeing special projects and tracking progress.
Oversee facilities services and maintenance.
Make sure the vendor contracts related to Administration are in place.
Repair & Maintenance activities of Offices.
Guest Management.
Processing of Vendors Monthly invoices.
Vendor management -PR/PO/GRN
Canteen Management.
Security Management.
Vehicle Management.
Coordination with Local Administration for Renewal of Licenses and Registrations.
Coordination with CT-PAT Auditor for Audit.
Monthly stationary arrangement.
Monthly pantry materials arrangement

Qualifications & competencies
1. Good Communication skills in English language, both oral and written.
2. Qualification – Graduate / Experience - Minimum -5 years.
3. To have very good knowledge of word, excel & PPT as well as Software