Document Control & Project Coordinator (12-month Contract)

Role Purpose

The Document Control & Project Coordinator plays a key role in supporting the successful delivery of a major infrastructure project by ensuring project information is accurate, organized and accessible. This position combines hands-on document control with project coordination, working across multidisciplinary teams to manage design reviews, track progress and actions, and maintain clear, reliable project records using Aconex and SharePoint.

This 12-month contract, with potential for extension, offers the opportunity to contribute to a major Canadian port infrastructure development that will strengthen Canada’s trade and supply chain capacity.

Key Responsibilities

Document control:

• Administer Aconex, including setting up and managing document workflows.
• Maintain the project’s internal SharePoint site.
• Distribute documents and information to the appropriate team members.
• Transcribe, tabulate, and combine comments from project reviewers.
• Monitor and follow up on overdue tasks/actions.

Project coordination:

• Coordinate engineering design reviews across multidisciplinary teams.
• Ensure design comments are captured, tracked, and resolved.
• Track project progress and maintain accurate, complete and up-to-date project records.
• Draft and distribute meeting minutes.
• Review invoices and progress claims and support the approval process.
• Create project dashboards and draft presentation materials.

Knowledge & Qualifications

• Bachelor's degree or diploma in Civil Engineering, Construction Management, Project Management, or a related discipline.
• 3–8 years of experience supporting large-scale infrastructure projects (design build, EPCM preferred).
• Solid experience administering document control processes in Aconex.
• Experience coordinating engineering designs.
• Knowledge of project management principles.
• Advanced Aconex and Share Point skills are strongly preferred.
• Excellent verbal and written communication skills.
• Collaborative team player with the ability to coordinate effectively across multidisciplinary teams.
• Strong organizational and time management abilities.
• Exceptional attention to detail and accuracy.
• Strong interpersonal and stakeholder management skills.
• Proactive problem-solving and critical thinking skills.
• Fluent in English. French language proficiency is considered an asset.
• Previous Canadian work experience or experience working directly with Canadian industries.