ADMINISTRATIVE ASSISTANT TO FLEET DEPARTMENT

The Administrative Assistant to the Fleet provides direct support to the Fleet Manager and the Fleet Department, working to help achieve departmental objectives such as improving corporate preventative maintenance compliance, FMCSA rating and overall improvements and record keeping on company assets.

Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel as needed to contribute to the team effort by accomplishing related results.

• Performs administrative tasks to support the Fleet Manager to achieve the Corporate Fleet Program goals and objectives.
• Provides reminders to department employees weekly regarding online employee training.
• Daily data entry into fleet department software program of repair orders & parts tickets from technicians.
• Manages the Fleet PO Log daily, codes & reconciles all invoices for parts, outsource vendors & rentals.
• Distributes and monitor vehicle recalls to ensure corporate assets are staying in compliance.
• Provides technical support to the branches such as troubleshooting, service calls, login management etc. on Fleet Software platforms.
• Promotes and reinforces positive safety culture through frequent and constructive interactions with employees at all levels.
• Generates excel-based performance reports using data from multiple sources, confirming accuracy, resolving discrepancies, and mine trends using graphs, charts, etc.
• Provides Logistics support for the department (i.e. meetings, training, travel arrangements and events).
• Manages accounts such as Sunpass, Prepass and fuel card program.
• Manages tag renewals, replacements and titling of new assets.
• Manages Driver’s Alert GPS Platform-ordering, distributing, troubleshooting of GPS Devices.
• Oversees maintenance of truck supplies – decals, fire extinguishers, triangles, Lytx camera/equipment
• IFTA: Manages licenses, decals, and submits quarterly returns.
• IRP: Applies for and manages IRP tags.
• Analyze fleet reporting (Excel)

Desired Qualifications:

• Associates degree preferred.
• 2-4 years relevant work experience
• Knowledge of commercial motor vehicle requirements
• Familiarity with vehicle titling and licensing

Benefits: ACME offers a full comprehensive benefits package including medical, dental, and vision-in addition to:

• Holiday Pay
• Vacation Pay
• Paid Time Off
• 401k