Sr. Accounts Officer

Designation | Senior Accounts Officer – Accounts Payable | Work Location | Noida
Hybrid**
---|---|---|---
Reports to | Reporting Manager | Department | F&A;
Company Overview | At QX Global Group, our purpose is to Enable Transformation for our clients through bespoke solutions driven by the right combination of People, Process, and Platform. We take pride in supporting organizations across diverse industries with expertise built over two decades. We believe our people are the true engine of our success. Since 2003, this philosophy has guided how we develop future-ready talent and deliver exceptional value through our integrated ecosystem of consulting, digital technologies, and business process management. With 21 offices across 12 countries and 7 delivery centers in India, 3300+ QXites work closely with 100+ enterprise clients, including Fortune 500 companies — gaining global exposure, innovation opportunities, and cross-border collaboration. As a people-first organization, we continuously invest in AI upskilling, automation capabilities, and digital learning. Through initiatives like the QX AI Lab, our teams build new-age skills and stay ahead in a rapidly evolving world. We are proud to be a Certified Great Place to Work™, fostering a culture where individuals grow, lead, and thrive. At QX, we don’t just build careers — we build empowered, future-ready professionals.
Position Overview
The Accounts Payable (AP) Invoice Processor is responsible for accurately reviewing, processing, and managing vendor invoices in a timely manner. This role ensures compliance with company policies, maintains vendor relationships, and supports smooth financial operations by handling invoice validation, data entry, and payment processing.
Essential Duties and Responsibilities

• Ensure all invoices are processed accurately and within defined turnaround time (TAT).
• Verify invoices against purchase orders and goods/services receipts before posting.
• Always check for duplicate invoices prior to processing.
• Ensure proper approvals are obtained as per the company’s authorization matrix.
• Follow 3-way matching (Invoice–PO–GRN) wherever applicable.

Compliance & Controls**

• Adhere strictly to internal controls, company policies, and audit requirements.
• Ensure compliance with tax regulations (GST/VAT, TDS, etc.) while processing invoices.
• Maintain proper documentation and audit trails for all transactions.

Data Accuracy**

• Enter invoice details with 100% accuracy, including amounts, dates, and vendor information.
• Ensure correct GL coding, cost center allocation, and tax codes are applied.

Vendor Coordination**

• Maintain professional communication with vendors for queries, discrepancies, and payment follow-ups.
• Resolve issues promptly to avoid payment delays or escalations.

Productivity & Quality**

• Meet daily/weekly processing targets as defined by management.
• Maintain high quality standards with minimal errors or rework.

Issue Handling**

• Escalate unresolved discrepancies or issues to supervisor/manager on time.
• Investigate and resolve invoice mismatches, missing approvals, or pricing issues.

Month-End Activities**

• Support month-end closing by clearing pending invoices and completing accruals where required.
• Ensure all invoices are recorded in the correct accounting period.

Key Success Measures

• Customer – Customer Satisfaction, Associate Retention and Attraction
• Financial – Reduced cost-to-serve/optimization, Profitability improvement
• Operational – Defined Structure, Improved Employee Value Proposition
• People – Higher associate engagement, lower attrition

Skills & Experience

• Strong understanding of Accounts Payable process and basic accounting principles.
• Hands-on experience with ERP systems and MS Excel.
• Excellent communication and interpersonal skills for vendor and stakeholder management.
• Ability to work independently and meet deadlines under pressure.
• Prior experience in shared services or global AP operations preferred.
• Knowledge of automation tools is an advantage.

Education -- B.Com / MBA / M.Com
Shift Time – 12:30 PM IST to 10:00 PM IST/1:30 PM IST to 11:00 PM IST