Assistant District Administrator (Program Coordinator III)

Position Summary

The position provides senior administrative leadership and oversight of district-wide personnel matters, labor relations, payroll, fiscal (accounts payable), training, and other administrative operations. The role serves as a key advisor to the District Administrator.

Duties and Responsibilities

• Assist the District Highway Director, District Administrator, and Senior Staff with management and oversight of all human resources, labor relations, fiscal, and administrative functions within the District. This includes but isn’t limited to: payroll, fiscal, overtime, differentials, leave, mileage, reimbursements, workers’ compensation, training, and time reporting.

• May make recommendations to senior leadership and/or attend meetings on behalf of the District Administrator in their absence.

• Supervise, coordinate, and evaluate administrative and fiscal staff; approve time and attendance and conduct performance evaluations.

• Manage MassDOT benefit information and serve as the primary point of contact for employee benefit inquiries.

• Provide guidance to managers and employees on HR policies, collective bargaining agreements, ADA matters, labor relations, disciplinary actions, grievances, and investigations.

• Coordinate interviews, review and prepare recommendation packages, submit requisitions.

• Tracks and processes Form 30s (job description forms) and related documentation.

• Assists with new hire orientations, exit interviews, retirements, terminations, and offboarding activities.

• Coordinate with MassDOT Headquarters on payroll, benefits, HR, and labor relations matters.

• Assist with District intern and co-op programs, including recruitment, onboarding, training coordination, and program administration.

• Design, implement, and monitor administrative processes and District-wide initiatives to improve efficiency and ensure compliance with policies and procedures.

• Maintain staffing, vacancy, and position tracking records.

• Assist with special projects, attend meetings and conferences, prepare reports, maintain records, and perform related duties as required.

Preferred Qualifications

• Knowledge of and experience in Benefits administration.

• Strong Accounts Payable or Budget Oversight experience.

• Knowledge of Payroll processing/auditing.

• Collective bargaining experience.

NOTE : This is a Confidential position.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.