Manager, Facility and Project Management

Job Description

We are seeking a dynamic and hands-on professional to manage building facilities operations and oversee project execution.

This role involves ensuring smooth day-to-day operations, maintaining building systems, and delivering upgrading or fit-out projects on time, within budget, and in compliance with safety and regulatory standards.

Responsibilities​:

• To lead the facilities and project management team in ensuring high standards of property performance

• Plan and control all activities relating to the effective maintenance and management of the properties.

• Ensure compliance to all regulatory requirements and standards.

• Develop and implement property maintenance regime.

• Manage and oversee facilities operations processes and policies.

• Plan and manage repair and maintenance operating budget and capital improvement works.

• Plan and lead A&A and AEI projects.

• Manage 3rd party service providers, e.g. managing agents, outsourced vendors, term contractors, etc.

• Ensure KPIs of services providers are met and provide service level assessment for renewal of contracts.

• Ensure timely and cost-effective renewal of contracts and regulatory licences.

• Manage quotation and tender processes from drafting of specifications to contract administration.

• Liaise with tenants / external stakeholders where necessary to resolve maintenance and project related matters.

• Portfolio level reporting on property key performance indicators.

• Preparation of annual budgets for operation and capital expenses, forecasts, management plans, monthly performance reports, and variance reports.

• Implement and manage building sustainability initiatives.

• Any other duties allocated/assigned.

Education & Certifications:

• Degree / Diploma in Building / Real Estate / Facilities Management or a related Engineering discipline.

Experience:

• At least 5 years of relevant experiences and knowledge of all phases of property maintenance and project management, as well as overseeing property management services.

• Possess sound knowledge of building M&E systems, with experiences in monitoring Building Management Systems (BMS) and Building Automation Systems (BAS).

Requirement:

• Proficient in Google Workspace / MS Office Applications (Word, PowerPoint and Excel)

• Understanding of local real estate and safety regulations, code of practice and standards.

• Self-driven, resourceful team player with good analytical, communication, writing and interpersonal skills.